WhatsApp business automation that never clocks out
stock checks, quotes, invoices and reports — handled instantly the moment you ask. no new software, no training, just a message.
Built for SA wholesalers, distributors and service businesses.
we also build custom automation on-site: we come to you, learn your workflow, and build exactly what your business needs — no guessing, no generic templates.
ghostdesk
online
how many tyres do we have in stock?
142 units across 3 warehouses. 8 units at Sandton are below reorder level.
create a quote for abc mining, 10 tyres
quote QT-1042 created and sent to your email.
20+ hrs
saved per month on admin
0
new software to learn
24/7
available, even after hours
services
two ways we help your business
ghostdesk automation
your business, answered on whatsapp
stock checks, quotes, invoices, reports and alerts — handled instantly on the app your team already uses.
- ·whatsapp ai assistant
- ·connects to your systems
- ·on-site setup and training
ghostdesk websites
custom websites with ai chatbox
we build you a professional website with custom domain and AI chat box.
- ·custom domain
- ·ai chatbox built in
- ·integrated with ghostdesk
- ·fully custom design
ghostdesk websites
custom websites with ai chatbox
We build you a professional website with custom domain and AI chat box.
custom domain
ai chatbox built in
integrated with ghostdesk
fully custom design
not sure? start here
not sure what you need? that's perfect.
most businesses don't know what's possible — that's our job. we ask the right questions, understand your pain points and show you what automation can do.
chat with us online
have questions? not sure if automation is right for you? ask us anything.
give us a call
prefer to talk? call us to discuss your business — no pressure, no sales pitch.
fill out the intake form
ready to explore? tell us about your business in 2 minutes and we'll follow up.
the problem
your team is losing hours between tabs
spreadsheets here, invoices there, inventory in another system and half the answers buried in whatsapp threads. every lookup is a context switch, and stock issues get spotted a week too late.
ghostdesk connects all of it into the one place your business already lives — whatsapp. ask a question, get the real answer from your real data.
how it works
three steps, no onboarding
you message a request
on whatsapp, in plain language, like messaging a colleague.
ghostdesk checks your systems
pulls live data from inventory, xero, spreadsheets or documents.
you get an instant answer
a number, a document, a status update. done.
timeline
1–2 weeks
from kickoff to live on WhatsApp for most standard builds.
integrations
data security
Your data stays secure. We only access what you allow, and never share or sell your information.
custom systems
Custom system? No problem. Just ask us and we'll scope the connection.
our process
simple, transparent, on-site from start to finish
discovery call
you tell us about your business, challenges and goals. we ask the detailed questions. about 20–30 minutes.
on-site visit
we come to you, watch how your team actually works, and find the bottlenecks and systems in play.
solution design
we design a custom solution, show you exactly what we'll build, with timeline and costs. nothing starts without your approval.
build & implement
we build it, deploy it in your business, train your team, and make sure it works in the real world.
ongoing support
tweaks, continuous optimisation, and new capability as your business grows.
what it handles
one message away from every answer
inventory lookups
stock levels, low-stock alerts and reorder points, checked instantly by message.
quotes and invoicing
pulls product and pricing data, builds the document and sends it.
customer history
past orders, past quotes and purchase patterns, retrieved on request.
daily reporting
today's sales, top movers and trends, no dashboard login required.
automated alerts
low stock, overdue invoices and unusual activity, flagged proactively.
system integrations
xero, excel, pdf catalogues and inventory tools, connected as one.
what we automate
if it's repetitive and manual, we can automate it
example requests
just say it like you'd say it out loud
How many tyres do we have in stock?
What did we quote ABC Mining last month?
Show me today's sales by category
why ghostdesk
we're not like other consultants
we come to you
- ·we don't just work remotely
- ·we visit your business and see the real workflow
- ·no guessing, no assumptions
- ·we understand your context
custom, not template
- ·no cookie-cutter solutions
- ·we build exactly what your business needs
- ·custom software when that's the right answer
- ·simple automation when that's enough
you stay in control
- ·we train your team on-site
- ·you own the solution
- ·we support and optimise over time
- ·transparency at every step
pricing
⏰ 40% off setup — September only
one-off setup. monthly support keeps it running.
pay once for the build, then a monthly fee for monitoring, updates and smooth operation. the September special takes 40% off the setup cost.
basic
R9,000R15,000
one-off setup · 40% off in September
1–2 integrations — e.g. whatsapp + inventory, basic q&a
standard
most popularR15,000R25,000
one-off setup · 40% off in September
3–4 integrations — whatsapp + xero + inventory + pdfs, quotes and alerts
includes a free website
advanced
R30,000R50,000
one-off setup · 40% off in September
full custom build across multiple systems, bespoke workflow logic
monthly support fee
charged monthly to keep everything running smoothly
contact us for exact monthly pricing based on your package.
what users say
trusted by
"This saved us hours every day. We now check stock and send quotes without opening a single spreadsheet."
Business Owner
Wholesale Distributor
"Our team asks questions in plain language and gets real answers from our actual data. It feels like having an extra employee."
Operations Manager
Service Business
"No training, no new apps. Our people already use WhatsApp, so adoption was instant."
Founder
E-commerce Brand
case studies
real results from real businesses
retail e-commerce
- challenge
- processing 80+ orders per day manually. errors, delays, unhappy customers.
- solution
- custom order automation that captures orders, generates invoices, updates inventory and sends shipping notifications.
- result
- 95% faster order processing. zero manual errors. 10+ hours saved per week.
"Ghostdesk understood our business in one visit. The automation saved us hundreds per week."
Sarah M., Owner
wholesale distribution
- challenge
- stock levels lived in a spreadsheet, so reps quoted from week-old numbers.
- solution
- whatsapp stock lookups wired to the live inventory system, plus automatic low-stock alerts.
- result
- quotes issued same-day. stockouts down sharply across three warehouses.
"Our reps get the real number in seconds instead of phoning the warehouse."
Operations Manager
professional services
- challenge
- monthly client reporting took two full days of copy-paste every month.
- solution
- report automation pulling from their accounting and project tools into one pack.
- result
- reporting time cut from two days to under an hour.
"It runs itself now. We just review and send."
Practice Lead
intake form
tell us about your business
the more we know, the better we can help. takes about 2 minutes — then send it straight to us on whatsapp or by email.
faq
questions? answered.
ready to give your business a new employee?
built around how your business already works — no new software to learn.