the employee that never clocks out
stock checks, quotes, invoices and reports — handled instantly the moment you ask. no new software, no training, just a message.
Built for SA wholesalers, distributors and service businesses.
ghostdesk
online
how many tyres do we have in stock?
142 units across 3 warehouses. 8 units at Sandton are below reorder level.
create a quote for abc mining, 10 tyres
quote QT-1042 created and sent to your email.
20+ hrs
saved per month on admin
0
new software to learn
24/7
available, even after hours
the problem
your team is losing hours between tabs
spreadsheets here, invoices there, inventory in another system and half the answers buried in whatsapp threads. every lookup is a context switch, and stock issues get spotted a week too late.
ghostdesk connects all of it into the one place your business already lives — whatsapp. ask a question, get the real answer from your real data.
how it works
three steps, no onboarding
you message a request
on whatsapp, in plain language, like messaging a colleague.
ghostdesk checks your systems
pulls live data from inventory, xero, spreadsheets or documents.
you get an instant answer
a number, a document, a status update. done.
timeline
1–2 weeks
from kickoff to live on WhatsApp for most standard builds.
integrations
data security
Your data stays secure. We only access what you allow, and never share or sell your information.
custom systems
Custom system? No problem. Just ask us and we'll scope the connection.
what it handles
one message away from every answer
inventory lookups
stock levels, low-stock alerts and reorder points, checked instantly by message.
quotes and invoicing
pulls product and pricing data, builds the document and sends it.
customer history
past orders, past quotes and purchase patterns, retrieved on request.
daily reporting
today's sales, top movers and trends, no dashboard login required.
automated alerts
low stock, overdue invoices and unusual activity, flagged proactively.
system integrations
xero, excel, pdf catalogues and inventory tools, connected as one.
example requests
just say it like you'd say it out loud
How many tyres do we have in stock?
What did we quote ABC Mining last month?
Show me today's sales by category
pricing
built once, supported for the long run
a once-off build fee sized to your systems, then a monthly plan that keeps it running.
setup — once-off build
starter
R15,000 – R25,000
1–2 integrations — e.g. whatsapp + inventory, basic q&a
standard
most popularR30,000 – R55,000
3–4 integrations — whatsapp + xero + inventory + pdfs, quotes and alerts
advanced
R60,000 – R120,000+
full custom build across multiple systems, bespoke workflow logic
monthly support — ongoing
basic
R1,500 – R3,000 / month
hosting, ai usage costs, uptime monitoring
standard
recommendedR3,500 – R6,000 / month
above, plus whatsapp api fees, minor tweaks, priority support
premium
R7,000 – R15,000+ / month
above, plus ongoing feature additions, monthly reporting, dedicated support
every message processed carries real ongoing cost — ai usage, whatsapp business api fees and hosting don't stop after launch. the monthly fee keeps the system running, secure and supported.
what users say
trusted by
"This saved us hours every day. We now check stock and send quotes without opening a single spreadsheet."
Business Owner
Wholesale Distributor
"Our team asks questions in plain language and gets real answers from our actual data. It feels like having an extra employee."
Operations Manager
Service Business
"No training, no new apps. Our people already use WhatsApp, so adoption was instant."
Founder
E-commerce Brand
faq
questions? answered.
ready to give your business a new employee?
built around how your business already works — no new software to learn.